PropFlow is the quietly powerful operating system for modern residential portfolios — leasing, accounting, maintenance, and a team of AI agents that work the hours you don't.
PropFlow replaces the stack of disconnected tools that made property management feel heavy. Leasing, accounting, maintenance, and communications — unified, opinionated, and finally worth keeping open all day.
Syndicated listings, self-guided tours, online applications, background + credit checks, and e-signature — in the shape of a single pipeline.
Full-stack, GAAP-clean accounting: AP/AR, 1099s, trust accounts, owner statements, and audit-ready reports without the CPA bill.
Triage to dispatch to invoice, on one thread. Residents photograph, vendors quote, you approve — all without leaving PropFlow.
A portal residents actually enjoy: autopay, documents, requests, renewals, insurance — iOS + Android native apps included.
NOI, delinquency, turn time, lead-to-lease — benchmarked across your market, drillable to the unit. Stop guessing what's working.
One inbox for SMS, email, and voicemail per resident. Threaded, searchable, compliant — with TCPA-safe sending baked in.
Three agents are on staff from day one. They draft, answer, dispatch, and escalate — always on-brand, always within the policies you set, and always observable down to the last keystroke.
Legacy property-management software was built for the era of installers and account executives. PropFlow was built for operators who'd rather spend a Tuesday on their business than on their software.
| PropFlow | AppFolio | Buildium | Yardi Breeze | |
|---|---|---|---|---|
| Unit minimum | None — start at 1 | 50 units + onboarding | $55/mo floor | 100+ units |
| AI leasing agent | Native, included | Add-on, extra per unit | No | No |
| Full accounting (AP/AR, 1099) | Included | Included | Included | Included |
| Implementation time | 14 days, self-serve | 6–10 weeks | 4–6 weeks | 8+ weeks |
| Native mobile app | iOS + Android | iOS + Android | iOS + Android | Limited |
| Open API & webhooks | Every object | Partner tier only | Limited | No |
| Pricing model | Transparent per-unit, no add-ons | Per-unit + add-ons | Monthly base + per-unit | Custom quote only |
Operators don't need another dashboard. They need fewer interruptions, cleaner books, and software that makes the first hour of the day feel like a quiet win.
We stopped needing a weekend CRM. Ava answers 9pm inquiries while I'm at my kid's recital — and I review a clean pipeline Monday morning.
The accounting is the first property software I've seen that an actual accountant didn't want to replace. My close dropped from nine days to two.
We used to need three tools and a shared spreadsheet. Now it's one quiet tab — and the residents notice. Reviews went up within a month.
Eight doors or eight thousand — the software is the same, the price scales with you, and we don't charge for implementation. Ever.
Book a 20-minute tour and we'll migrate a property of yours during the call. If it doesn't feel lighter, close the tab — no hard feelings.